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Administrative Assistant - Government Relations

International Paper


Location:
Washington, District of Columbia 20004
Date:
10/24/2017
2017-10-242017-11-23
Job Type:
Employee
Job Status:
Full Time
International Paper
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Job Details

What if you were given the opportunity and responsibility to make a difference? It is time to embrace your Infinite Possibilities. This is your opportunity to be part of International Paper, a Fortune 500 company and global leader in paper and packaging products. IP is known for our commitment to the environment and to cutting-edge technology. We have spent more than 100 years creating new ideas, and we are looking for people who can collaborate to help us build on our history, while creating future success. We are committed to attracting, preparing, promoting and supporting our teams. At International Paper, you control your destiny. We offer benefits, challenges, global opportunities and total rewards. When we say Infinite Possibilities, we mean it. 

This position is located in Washington, DC and provides extensive administrative support to multiple government relations managers and staff. 

General Activity:

 

Candidate must have at least five years of substantial experience in an administrative position.  This position provides extensive administrative support for a busy Washington, DC government relations office with representation in state capitols and Brazil, Russia, China, India and Europe.  In addition, this person must be discreet, poised and able to interact skillfully with senior management, external customers, Congressional staff, members of Congress, Administration and federal government officials and staff, and members of the business community. This role includes assistance in running office operations smoothly and efficiently, creating and maintaining calendars, scheduling, controlling phones, handling correspondence, managing frequent projects and reports, anticipating needs, travel arrangements and meetings for multiple managers. Position calls for a great deal of flexibility, attention to detail, enthusiasm and energy; must be a team player.

 

Key Functions and Specific Responsibilities:

 

  • Scheduling: Routinely schedule and maintain calendar of appointments, meetings and travel itineraries, and coordinate related arrangements for multiple managers.  Attention to detail is essential and significant follow-up is required.
  • Correspondence: Prepare or draft correspondence, memoranda, reports, etc. 
  • Filing: Coordinate common files (hard copy and electronic files) and key source documents.
  • Accounting: Must possess extensive experience in expense account processing, invoice processing and other budget-related assignments.
  • Materials and Reports: Data entry/extraction from established database to create reports relating to diverse issues.
  • Organization: Must have excellent organizational skills and be able to prioritize workload to accommodate assignments from multiple managers upon request.
  • Communication: Excellent telephone and communications skills are mandatory.
  • Image: Outstanding interpersonal skills are essential in order to foster and maintain a positive and professional image of the department and the Company.

Requirements

Education, Specialized Knowledge, Skills and Experience:

 

  • Must have a minimum of 5 years of experience as an administrative support position.
  • College degree preferred
  • Familiarity with politics and prior experience in a government relations office is a plus.
  • Excellent PC skills including Microsoft Office (Outlook, Excel, Word, PowerPoint); Internet savvy; Knowledge of databases is a plus. Familiarity with SAP is a plus.
  • Must be team player with a high degree of initiative and professionalism, willing to assist at "crunch" times (before meetings or other important deadlines).
  • Must be an extremely organized, reliable, detail oriented, focused individual who follows through on assignments to completion.
  • Successful candidate will possess a solid core of common sense, a positive attitude, willingness to ask pertinent questions and anticipate the needs of the department.
  • Must have excellent written and verbal communication skills; ability to interact effectively and courteously with all levels of employees, consultants, customers, Congressional staff, members of Congress, Administration and federal government officials and staff, and members of the business community.

     

    Competencies:  Organized; Attention to Detail; Action Oriented; Planning; Composure; Written Communication; Interpersonal Savvy; Time Management; Priority Setting 

 

International Paper is an Equal Opportunity Employer - Minorities/Females/Individuals with Disabilities/Veterans.

Washington DC 20004 

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