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Events Manager

The Brookings Institution


Location:
Washington, District of Columbia 20001
Date:
08/07/2017
2017-08-072017-09-06
The Brookings Institution
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Job Details


The Brookings Institution

Equal-Opportunity Employer: It is Brookings policy to provide equal employment opportunity for all of its employees and applicants without regard to their actual or perceived race, color, religion, sex, age, disability, national origin, ancestry, sexual orientation, marital status, personal appearance, citizenship status, family responsibilities, gender identity or expression, genetic information, matriculation, political affiliation, veteran status, or any other prohibited basis of discrimination as required by law.

Program Economic Studies
Job Funtion Events Management
Posted Date 8/3/2017
Job ID 2017-1554
Salary Commensurate with experience

Overview:

The Events Manager is responsible for professional conferences and events management for a portfolio of centers and projects in Economic Studies (ES), including the Hutchins Center on Fiscal & Monetary Policy, the Brookings Papers on Economic Activity, and the Center on Regulation and Markets. In collaboration with senior staff and scholars, the Events Manager is responsible for all aspects of event conceptualization, strategy and audience development, planning and administration; manages all internal and external events ranging from private to public, and from 10 to 300+ participants. Collaborates with program and central Communications staff on outreach and dissemination to selective and targeted audiences.

Responsibilities:

Event Management and Execution (60%)

  • Represent Brookings at approximately 35 events per year, interacting professionally with high-level officials, and anticipate and mitigate any problems, logistical and otherwise, that arise.
  • Develop and manage strategic timelines to ensure all milestones and outcomes are realized for successful events.
  • Develop promotion plan in collaboration with the ES and Central Communications staff.
  • Coordinate with ES and Central Communications staff to draft and finalize event language, prepare invitations, meeting confirmation forms, agendas and other necessary meeting materials.
  • Create and distribute staffing plans and run of shows for each event.
  • Manage all travel and logistical arrangements for potential speakers, including transportation, accommodations and per diem.
  • In collaboration with ES and Central Development staff, assist with stewardship of donors at public and private events, and in the planning and reporting processes.
  • Serve as internal Brookings liaison with internal conference, AV, and catering staff.


Event Strategy and Audience Development (20%)

  • In collaboration with Central Communications and ES senior staff, develop event concepts, goals, and strategies, including identifying what type of event will best meet audience, message, and project goals.
  • Leads audience development efforts, conducting targeted research to identify stakeholders to participate in and attend events.
  • Maintains existing marketing databases to develop strategies to both grow event outreach lists and improve database functionality.
  • Prepare and maintain a comprehensive calendar of events.
  • Lead the evaluation of events and develop recommendations to improve future events.


Events Administration (20%)

  • Collaborate with the ES Communications Director and other ES Communications staff with outreach and dissemination of post-event information to selective and targeted audiences.
  • Manage post-event responsibilities including tracking and payment of expenses, travel reimbursements, and thank you notes.
  • In collaboration with the Director of Strategic Operations and ES Finance team, develop annual budgets and manage expenses for events, as well as for general administrative expenses. Ensure financial obligations are in compliance with approved budgets.
  • In collaboration with the ES Finance team, craft, negotiate, and facilitate contracts with offsite event venues, hotels, caterers/restaurants, transportation companies, audio visual vendors, speakers and all other vendors.



Qualifications:

Education/Experience Requirements:

Bachelor’s degree required. Minimum three years of professional work experience, preferably in conference and event planning with increasing complexity and independence. Solid track record of organizing and managing projects is a plus.

Knowledge/Skills Requirements:

Strong interpersonal and organizational skills required. Must be flexible, able to multitask, and pro-actively problem solve and think of creative solutions to problems or potential problems. Exceptional ability to synthesize information and write clearly and precisely without supervision required. Must be able to coordinate a variety of tasks simultaneously and consistently follow up on details. Ability to work independently and as part of a team. Ability to work under short deadlines and in pressure situations — can deliver in a rapidly changing, fast-paced press environment. Familiarity with public policy and/or or economics issues and audiences strongly preferred.

Additional Information:



Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply.



Successful completion of a background investigation is required for employment at Brookings.







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